For companies & corporates: from staff receipts to your ERP, every entity in one login

Supplier bills, balance sheet & cash forecast

For companies, SMEs and freelancers, ListBelanja now handles the other side of the books: supplier bills. Each bill keeps the supplier, bill number, due date and e-Invoice link; full or part payments become one business expense so Form B and profit & loss stay a single source, with aging using the same buckets as customer invoices. Members save drafts, the owner or an admin approves, and protection alerts appear when a bill number repeats, the same amount lands near the same date, a supplier's bank account changes or an amount is far above usual. A balance sheet, trial balance and 13-week cash forecast are derived from your records (labelled as not audited accounts): cash, receivables, stock, fixed assets, payables, credit cards, SST and loans, plus expected collections and bills that can wait. Unpaid invoices can show your own bank details, payment link and DuitNow QR.

Scenario: how it plays out

1. Each entity, branch or department is registered as one space (free to start) under its company name; the head of finance invites staff with a job title — Director, Finance manager, Claims checker, Staff — and preset permissions you can change; up to 8 people per space on the Group plan, plus extra members without changing plan.
2. Staff scan receipts, forward e-receipts to the receipt email address or send them through the Telegram bot — everything lands in the same inbox; each receipt is read (shop, date, total, category) and SST is split out.
3. The head of finance imports the company bank statement (CSV, read in the browser — it doesn't go through the inbox): lines without a receipt are recorded as receipt-less expenses, and receipts missing from the statement are flagged.
4. At month or quarter end: export approved claims and organisation-paid expenses (company card, bank transfer or office cash receipts & receipt-less expenses, with project / cost centre) to AutoCount, SQL Account, Xero, QuickBooks, Bukku or a generic CSV for your ERP. At financial year end: an admin or the auditor downloads the organisation audit pack (ZIP) — every company receipt image, receipt-less expense, claim (status, approver, paid date), money in, the Income & Expenditure Statement and the report for the period chosen.
5. Group finance is invited into each entity (as Finance manager, or as an auditor for read-only access) and the accounting firm as an external accountant — one account, many spaces: every entity opens from My spaces with one login.

The features that matter most to you

• One inbox for every staff receipt: camera, email, Telegram, share from other apps
• SST split out from receipts; only business expenses are exported
• Export in 6 formats including a generic CSV for any ERP
• e-Invoice: every staff member can share the company's buyer details (TIN, SST, address) with merchants
• One account, many spaces: every entity in My spaces for group finance & accountants
• Per-staff job titles & permissions enforced by the database; organisation audit pack (ZIP) & year close
• Reports & the Income and Expenditure Statement by the company's financial year or a date range — claims awaiting approval are not counted

Your company's financial governance

• Receipts staff send by email or Telegram are marked with the sender's name — and when finance processes them, the receipt belongs to the sender, not the processor.
• A finance manager approves and marks staff claims paid without being an admin; no one approves their own claim.
• Approved claims export to accounting software by date range, with the claimant's name, project and SST — and organisation-paid expenses (company receipts & cash expenses) export separately or in the same file; staff's personal records are never included.
• e-Invoice: in a company space the default buyer details are the group profile — company name, TIN, registration no., SST and address — and every staff member, even without tax access, opens them from More to copy to the merchant.
• Staff without tax, report, budget or export permissions see an “ask the admin” note; staff's personal tax is never opened to the company.
• Once the accounts are final, the admin closes the company's year: every record of that year is frozen and the auditor reads every record of that year.

Budget vs actual & employees' EA forms

Budget vs actual in the report: set a budget per category for the company's financial year and see the balance, % used and the categories that are over or spending faster than time — printed with the report for the directors.

HR & payroll: scan many EA forms at once — one PDF from the payroll system with every employee's EA (one page = one EA) or many photos — check every reading and download a CSV or Excel table.

The right plan

Group for each entity or department — up to 8 people with shared AI scans and the express lane; extra members & storage without changing plan. Auditors (group finance, accountants) don't pay and don't count towards the member limit. Staff use their own personal space (Free plan) for their personal tax — created automatically when they're invited with a new email.

Employee leave & the Form E summary

• For small employers: record each employee's leave with annual entitlement, sick and hospital leave following the official minimums, unpaid leave deducted on the payslip using the basis the employer chooses, and a yearly Form E summary from saved payslips.